The workforce, including flex workers, is now both remote and in the office. To stay productive, they want anytime, anywhere access to the data they need for work. Organisations need to be able to secure business data. Only with visibility into the use of your data on any device, meaning both managed and unmanaged devices, will you avoid exposing your organization to unknown risks and close a security gap.
MailZen offers just that. With MailZen, organisations can now offer their workforce to use their corporate or their personal device with a frictionless, native experience while at the same time improving IT efficiency, increasing information security, and being compliant with legislation and regulations.
MailZen provides the flexibility to work anytime, anywhere by connecting users to the applications they need
MailZen: Focus on Fundamentals
A predefined, full encrypted container
Mutual authentication
TLS encrypted data communication
No device management agent
Strict isolation of office and private data
Full office suite of applications in a single container
Securely enabled user activity including Secure Documents and Secure Camera
On-premises and Cloud
Focussed on usability
Key Benefits
Immediate, frictionless access to company data and resources.
Gain full control over internal data, no matter where it’s accessed from
No need to buy or install additional Microsoft 365 features
Adds additional, strong security for Microsoft 365 users
MailZen industry-leading security
Certificate-based encryption
Secure communication via TLS
End-to-end email encryption with S/MIME
Jailbreak detection
Remote app lock and wipe
Management through a cloud-hosted or on-premises management portal
Granular user access control
Download the Security Paper: Protection Mechanisms in MailZen
The hidden features
The Secure Gateway protects the On-Premise Exchange server against known and unknown vulnerabilities
MailZen is the only app in its category that does not share the contacts with the mobile OS while still providing caller-ID
Provides push notifications without the need to have the M365 credentials cached on your mobile device
Direct access to Intranet without the need for VPN
BYOD-ready
Why shouldn’t employees be able to use their own devices? Bring Your Own Device (BYOD) strategies are cost-effective and increase user satisfaction. With MailZen, users can access all of their work content on their preferred mobile device, and administrators can retain complete control of corporate data - without infringing on users’ data privacy.
MailZen ensures that all business-critical data is encrypted and remains within a secure container. It’s all accessed via one app and a single sign-on, too. It’s perfect for employees and also contractors and temporary workers.
Easy user onboarding
Onboarding uses couldn’t be easier. Once the MailZen app is downloaded and installed, the user signs in and gains immediate access.
MailZen is an integrated single app, providing the users with all the work apps required, including direct access to internal websites approved by IT. It completely takes away the burden of security responsibility of the end-user.
Key Benefits
Easier access to work data and tools from any smartphone or tablet
All work data sent to or from the device is kept safe from unauthorised access
No mixing (accidental or otherwise) of personal and corporate data
No privacy concerns for personal data
MailZen, one app, one Complete Business Environment including:
MailZen is built for the enterprise around 3 components:
1. MailZen App
The MailZen App stores corporate data, such as emails, contacts and documents, in a single, encrypted container. Corporate data is kept separate from personal apps and data, it does not require managing multiple applications or the device itself. Emails can be encrypted by using S/MIME. The app is easily configured and users simply download the app from the app store.
2. MailZen Gateway
The MailZen Gateway secures remote access to company data and ensures that users only access their assigned resources. MailZen Gateway grants access to internal resources via the MailZen App.
3. MailZen Management Portal
The MailZen management portal can be installed on-premises or hosted as a separate tenant in the cloud. Predefined policies orchestrate the access to data and synchronise data to and from the secure, encrypted container on the device. It is, for instance, possible to control the access requirements to the data in the container (e.g. using a PIN-code, password, TouchID or FaceID), the automatic locking of the secure container after a specific time and the wiping of the container in case of problems.
The management portal does not contain any company data, except for the e-mail addresses of the users. Administrators only control the app, not the device. And administrators can never access the company data stored in the secure container.
Use cases
Increasing shortage of IT Security specialists
End-user self provisioning
Users will be presented with only ONE app providing direct access to all company data. Email, Calendar, file shares, SharePoint, Tasks and even a browser for direct access to Intranet sites.
Reduced number of management tasks
There is no need to setup and maintain specific security policies. MailZen provides a high security policy as a standard feature. Equal for both Android and IOS.
'Fire and Forget'
ROLL OUT AND BE IN CONTROL OF YOUR DATA.
On-premises installation
Easy management
MailZen supports a true BYOD strategy even with on-premise MS Exchange server.
High Security
Installation of on-premise Management Portal and inline Secure Gateway. The Exchange server is never exposed to the Internet.
One application supporting MS Exchange on-premise and O365.
Managed access to on-premise, SaaS, OneDrive storage from a single interface.
Secure
On-premise Management Portal and Secure Gateway.
End to End Encrypted sending and saving of files and photos.
Growing demand for “freedom of devices"
No device policy needed (BYOD, COPE, ...)
MailZen delivers high standard security on mobile devices.
No specific OS needed (“I can only work with…)
MailZen operates on Android and iOS.
Frictionless unified user experience
Non-intrusive
Complete separation of personal and business data.
Personal data never visible/accessible by IT-admin
Remote access for business email, calendar, contacts, intranet, file storages, ...
Temporary or external Staff
Limited time access to data
MailZen provides full access to all relevant data for the external or temporary staff.
Allows IT-admin to revoke access to the data when the contract is terminated.
Multiple Mail Accounts
You can use multiple accounts via one device.
High security demand
End to End Encryption of Company data
Encrypted connection between the MailZen app and MailZen Gateway.
Mutual authentication between server and client.
Auto-enrolled certificates verifies user identity eliminating the need for passwords.
No sharing of data from the container with other apps
By default, there is no data sharing between MailZen and the internal OS of the mobile device.
The Secure Camera feature prevents photos are stored outside the MailZen App.
Protected Caller ID; contact details within the Exchange server are never synchronized with the local apps on the device. Normal Caller ID functionality remains.
